This year's Annual Members' Meeting will be on Saturday, 22 April 2023, 1.15 pm, at the market.
Please be punctual so we can check attendance against our register.
Our management committee will report about how we did last year (January to December 2022).
Agenda (papers, where available, on www.eastoxfordmarket.org.uk)
1. Attendance and apologies
2. Minutes of the last Meeting:
Members will be asked to vote to agree these as a correct record of the meeting held on 25 May 2022.
3. Reports for the year 1 Jan – 31 Dec 2022 (and update on 2023)
a) Reports from the management committee
b) Booking Co-ordinator's Report
c) Membership Report
d) Treasurer's Report
Members will be asked to vote to exercise their power to decide not to undertake a full professional audit for the year of account in question(in accordance with section 84 of the Co-operative and Community Benefit Societies Act 2014).
4. Election of Management Committee Members
Any member is welcome to stand for election. To find out more please get in touch with Ruthi by emailing chair @ eastoxfordmarket.org.uk.
5. AOB
The committee is made up of volunteers from the membership; it works best if we have about 10-12 people willing to be part of it. We will ask members to elect the new management committee at the meeting -- please consider standing. If you do want to stand, we'd like a few sentences from you to share with members before they vote.
We have other opportunities to get more involved:
• market treasurer
• Saturday market managers (small payment on a self-employed basis)
• Saturday volunteers (an hour and a half now and again).
It would be brilliant to get some new people. It's not hard and can be fun! Please email us or come and ask one of us at the market.
Feel free to send us any comments and suggestions if you are unable to join us at the AMM. Please also make sure you keep us updated if you move or change email address.
Thank you very much,
Daniel (company secretary)
Ours is a community market - our goal is to provide local people with local, ethical products while providing small local businesses access to customers. I'm sure you won't be surprised to learn that most of us involved in running the market are volunteers.
There are various ways to help the market:
- Join the market committee, and help run the market! We usually meet once a month, mostly by zoom, sometimes in person, and in between meetings discuss things on email or our WhatsApp group.
- Support the committee with various tasks as they come up.
- We always needs more Saturday managers and volunteers
- We need someone to take over coordinating our volunteers
- If you're a social media wiz, or want to gain experience to become one, we can do with your help
- Help us stay in touch with members! We need someone to take on membership outreach.
- We're also still on our leafleting drive - do pick up a bunch at the market and leaflet your street.
Please email chair @ eastoxfordmarket.org.uk if you want to have a chat about any of these options, or if you have other ideas about how you could help EOFCM thrive.
East Oxford Farmers’ & Community Market Ltd
A Society for the Benefit of the Community, Reg. No. 32065 R
Notice and agenda for the 2022 Annual Members’ Meeting
Wednesday, 25 May 2021, 7.30 – 9.15 pm
online meeting - https://us02web.zoom.us/j/82202827301
Please type your name into the Zoom chat so we can check your market membership!
Anyone attending who is not a member but would like to be a member may join before the start of the meeting. Membership is a one-off £5 single share, with annual renewals of currently also £5. Our membership and financial year runs from 1 January to 31 December. Just please This email address is being protected from spambots. You need JavaScript enabled to view it..
Draft Agenda
- Attendance and apologies
If you are a member who cannot attend but would like to send apologies, please This email address is being protected from spambots. You need JavaScript enabled to view it.. - Minutes of the last Meeting
Members will be asked to vote to agree these draft minutes as a correct record of the meeting held on 12 May 2021. - Reports for the year 1 January – 31 December 2021
- Chair’s Report
- Booking Co-ordinator’s Report
- Membership Report
- Treasurer’s Report. Members will be asked to vote to exercise their power to decide not to undertake a full professional audit for the year of account in question (in accordance with section 84 of the Co-operative and Community Benefit Societies Act 2014).
- Election of Management Committee Members and Officers.
Any member is welcome to stand for election. To find out more please get in touch with Ruthi by This email address is being protected from spambots. You need JavaScript enabled to view it. or read more about the role of a committee member. - AOB
We have other opportunities to get more involved:
• Saturday market managers (small payment on a self-employed basis)
• Saturday volunteers (an hour and a half now and again).
- Support for the committee (email the This email address is being protected from spambots. You need JavaScript enabled to view it.to ask for details)
It would be brilliant to get some new people. It's not hard and can be fun! Please This email address is being protected from spambots. You need JavaScript enabled to view it. or come and ask one of us at the market.
Feel free to This email address is being protected from spambots. You need JavaScript enabled to view it. any comments and suggestions if you are unable to join us at the AMM on Wednesday evening. Please also make sure you This email address is being protected from spambots. You need JavaScript enabled to view it. if you move or change email address.
East Oxford Farmers’ & Community Market Ltd
A Society for the Benefit of the Community, Reg. No. 32065 R
Notice and agenda for the 2020 Annual Members’ Meeting
Wednesday, 12 May 2021, 7.30 – 9.15 pm
Note: The link will be emailed to all current members. Please then type your name into the Zoom chat so we can check your market membership!
Anyone attending who is not a member but would like to be a member may join before the start of the meeting. Membership is a one-off £5 single share, with annual renewals of currently also £5. Our membership and financial year runs from 1 January to 31 December. Just please This email address is being protected from spambots. You need JavaScript enabled to view it..
Draft Agenda
- Attendance and apologies
If you are a member who cannot attend but would like to send apologies, please This email address is being protected from spambots. You need JavaScript enabled to view it.. - Minutes of the last Meeting
Members will be asked to vote to agree these draft minutes as a correct record of the meeting held on 18 May 2020. - Reports for the year 1 January – 31 December 2020
We are trying to make brief reports available before the meeting. Links are below for full reports, where they exist; others are included in our joint presentation we will take you through at the meeting!- Chair’s Report with H&S Report
- Booking Co-ordinator’s Report
- Volunteer Co-ordinator’s Report
- Membership Report
- Treasurer’s Report. Members will be asked to vote to exercise their power to decide not to undertake a full professional audit for the year of account in question (in accordance with section 84 of the Co-operative and Community Benefit Societies Act 2014).
- Election of Management Committee Members and Officers.
Any member is welcome to stand for election. To find out more please get in touch with Ruthi by This email address is being protected from spambots. You need JavaScript enabled to view it. or read more about the role of a committee member. – Note short statements by those standing for election are included in the presentation. - AOB
Note we are also looking for help for our company secretary and a new treasurer.
We are always looking for people to help with the market! If you're interested in getting more involved either on a regular or occasional basis we'd love to hear from you.
Please contact us at This email address is being protected from spambots. You need JavaScript enabled to view it. to find out more.
If you're interested in taking a stall at the market please This email address is being protected from spambots. You need JavaScript enabled to view it. and we'll send you an information pack.
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